Approved Minutes of Peru Town Board’s April 23, 2018 Meeting
The regular meeting of the Peru Town Board was held on Monday, April 23, 2018 at the Peru Town Hall. Those present were Mr. Brandy McDonald Supervisor; Mr. James Douglass, Councilman; Mr. James Langley, Councilman; was not present and is excused, Mr. Melvin Irwin, Councilman; Mr. Matthew Favro, Town Attorney and Mrs. Dianne Miller, Town Clerk. Also present was Mr. Courtney Tetrault, Water/Sewer Superintendent; Mr. Michael Farrell, Highway Superintendent; Mr. Bob Guynup, Zoning officer; Mr. James Kirby, Town Justice; Ms. Pamela Barber, Secretary to the Board; and Dave Drollette, Dog Control Officer.
The meeting was called to order at 7:00 PM by Mr. McDonald, with the Pledge of Allegiance.
Motion by Mr. Douglass seconded by Mr. Irwin to approve the minutes from the April 9, 2018 meeting.
Ayes 3 Nays 0 Motion Carried
Community Input and Questions
Mr.Belluscio’s Earth Science class from Peru Central School would like to create the solar system to run the length of the Heyworth Mason Park trail. The students will be attending the next meeting to explain the complete science project.
Beth Spaugh expressed her opinion on the zoning law on banners and stated she felt that it should be changed to benefit small business. Mr. Irwin stated that the zoning law has to be enforced as written.
PCSD Supt. Dr. Thomas Palmer regarding Capital Project and Operating Budget
Dr. Palmer stated that the operating budget will be at the 2.1% tax cap increase
The capital project includes the elementary school, middle/high school and bus garage.
RESOLUTION NUMBER:18.04.23.01
TO DECLARE LEAD AGENCY AND APPROVE SEQRA FOR TELEGRAPH RD.
CULVERT 2 PROJECT.
A RESOLUTION DECLARING THE TOWN AS LEAD AGENCY AND SEQRA NEGATIVE DECLARATION
MOTION BY: Mr. Irwin SECOND BY: Mr. Douglass
WHEREAS, the Town Board of the Town of Peru is considering an application by Michael Farrell, Superintendent of Highways, for the replacement of an existing 6′ diameter x 60′ long CMP culvert that is failing, with a new 6′ wide x 6′ Pre-cast culvert 60’ long at the intersection of Telegraph Road and Sullivan Road (The “Proposed Action”);
WHEREAS, the applicant has requested the Town approval of this replacement project;
WHEREAS, the Proposed Action is an unlisted action within the requirements of the New York State Environmental Quality Review Act;
WHEREAS, the New York State Environmental Quality Review Act requires the Town to determine the Lead Agency status and the Lead Agency making a SEQRA determination;
WHEREAS, the Town of Peru agrees to assume Lead Agency Status on April 23, 2018;
WHEREAS, pursuant to Article 8 of the Environmental Conservation Law and the Code of the
Town of Peru, the Town Highway Department has prepared the Short Form Environmental Assessment Form, which is now on file with the Town Board and the Town’s SEQRA Officer; and
WHEREAS, the Town of Peru Board has reviewed the Proposed Action and on April 23, 2018, recommended to the Town Board the approval of the Proposed Action.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS THAT:
1. The Town Board, as Lead Agency, has determined that the Proposed Action is an Unlisted Action under SEQRA;
2. The Town of Peru, as Lead Agency, hereby determines that the unlisted action described in the attached SEQRA NEGATIVE DECLARATION, NOTICE OF DETERMINATION OF NON-SIGNIFICANCE, which attached notice is hereby made a part of this Resolution, will not have a significant effect on the environment and that an environmental impact statement is not required to be prepared with respect to the Proposed Action.
AND, BE IT
RESOLVED, that this Resolution shall take effect immediately.
Ayes 3 Nays 0 Motion Carried
Main St. Improvement Project Update
E-mail received from Kimberly Case, Project Manager outlining the Bid Award timeline.
Bid Advertisement- April 20
Out to Bid- April 27
Pre-Bid Meeting- May 2
Bid Opening- May 11
Bid Award- May 14
SEWER COLLECTION UPGRADE SERVICES WITH AES
RESOLUTION NUMBER: 18.04.23.02
A RESOLUTION ACCEPTING THE PROPOSAL FROM AES NORTHEAST, PLLC TO FURTHER THE SEWER COLLECTION SYSTEM PRELIMINARY DESIGN WORK
MOTION BY: Mr. Irwin SECOND BY: Mr. Douglass
WHEREAS, the Town of Peru has determined that the trunk sewer system on the North side of the Little AuSable River is in need of repairs as outline in the 2015 AES Report titled “Collection System Evaluation North of the Little AuSable River”; and
WHEREAS, the Town seeks to obtain grant and low interest loan funds to assist in the reducing the cost of the project to the sewer district; and
WHEREAS, the Town recognizes that work, generally including, perpetration of funding applications and documentation, preliminary survey work, preliminary and schematic engineering, archeological work, and geotechnical work to move the project forward while the town secures said grants and low interest loans is required; and
WHEREAS, AES Northeast, PLLC has proposed to complete all or portions of the above work for a not to exceed cost of $50,000 with additional work for final design to be completed once funding is in place; now therefore,
BE IT RESOLVED, that the Town Board accepts the proposal from AES Northeast, PLLC for the above referenced work.
RESOLVED, that this Resolution shall take effect immediately
AND, BE IT
Ayes 3 Nays 0 Motion Carried
SEWER UPGRADE SERVICES FUNDING
RESOLUTION NUMBER:18.04.23.03
RESOLUTION FOR GENERAL SAVINGS TO DO AN INTERIM LOAN TO THE SEWER COLLECTIONS UPGRADE PROJECT
MOTION BY: Mr. Douglass SECOND BY: Mr. Irwin
WHEREAS, The Town of Peru Sewer is in need of an interim loan for the approved Preliminary Design Phase of the Sewer Collections Upgrade Project, AND,
WHEREAS, the approval of this preliminary work has resulted in the need to borrow $50,000.00 from Town General Savings, NOW
BE IT RESOLVED, that the Town General Savings Account is authorized to loan the amount of $50,000.00 to the Town H26 Sewer Collection System Account until the EFC WIIA Grant and USDA low interest loan monies become available. Said loan to be paid back to General Savings within the term of 1 year.
AND
BE IT RESOLVED, that this Resolution shall take effect immediately.
Ayes 3 Nays 0 Motion Carried
Other Business
Mr. McDonald stated that Verizon has a $9 million broadband project that will be completed in February 2020. Verizon has 2 years to complete the project. Primelink and the Town have no involvement in this project.
Judge Kirby commented that parking maybe an issue in May at the courthouse due to a trial.
Mr.Guynup followed up on a noise complaint that Mr. McDonald received and a violation notice was given.
Mr. Farrell and Ms. Barber stated that a check was received in the amount of $ 21,875.45 from Homeland Security and Emergency Services related to Severe Winter Storm Stella declared on July 12, 2017.
Mr. Farrell stated all village streets were swept.
Mr. Farrell spoke with Don LeBlanc from Precision and that both culverts (Telegraph Street and
Sullivan Road) can be lined if needed, if grant does not happen. The smaller culvert is a priority.
Mr. Farrell stated only one mailbox from the April snowstorm was damaged due to plowing.
Public Comments on Agenda Items Only
Mr. Ryan asked about the possible inconvenience for parking during the Applefest in September because of The Main Street Improvement Project. Mr. McDonald stated that the project should either be finished or that parking would be accessible.
RESOLUTION TO APPROVE/PAY BILLS
RESOLUTION NUMBER: 18.04.23.04
RESOLUTION AUTHORIZING THE POST-AUDIT PAYMENT OF CERTAIN CLAIMS, BILLS AND INVOICES OF THE TOWN
A RESOLUTION AUTHORIZING THE POST-AUDIT PAYMENT OF CERTAIN CLAIMS, BILLS AND INVOICES OF THE TOWN
MOTION: Mr. Douglass SECOND: Mr. Irwin
WHEREAS, the Town Board has reviewed and audited the following claims, bills and invoices for services rendered and goods provided to the Town in April of 2018:
From Town Of Peru Vouchers: # 201800420 through and including # 201800566
Abstract dated 4/23/2018
For the dollar amount totaling: $209,510.43 of that $24,548.92 was wired; and $184,961,51 is remaining to be paid and
WHEREAS, the Town Board finds said claims, bills and invoices to be acceptable in form and reasonable in amount;
NOW, THEREFORE, BE IT
RESOLVED, that payment of the aforementioned claims, bills and invoices is approved and the Supervisor be and hereby is authorized to make such payment; and be it further
RESOLVED, that this Resolution shall take effect immediately
Ayes 3 Nays 0 Motion Carried
Executive Session
Motion by Mr. Douglass seconded by Mr. Irwin to adjourn regular meeting to Executive Session at 7:40 PM. Mr. McDonald stated no decision was being made in Executive Session, just discussion.
Motion by Mr. Douglass seconded by Mr. Irwin to return to regular meeting at 8:12 PM
Ayes 3 Nays 0 Motion Carried
Motion by Mr. Douglass, seconded by Mr. Irwin to adjourn the regular meeting at 8:14 PM.
Ayes 3 Nays 0 Motion Carried
_________________________Supervisor _________________________Councilman
_________________________Councilman _________________________Councilman
Posted: May 21st, 2018 under Town Board News.