Approved Minutes of Town Board’s January 28th Meeting
The regular meeting of the Peru Town Board was held on Monday, January 28, 2019at the Peru Town Hall. Those present were Mr. Brandy McDonald Supervisor; Mr. James Douglass, Councilman; Mr. James Langley, Councilman; Mr. Melvin Irwin, Councilman; Mr. Richard Barber, Councilman; Mr. Matthew Favro, Town Attorney; Mrs. Dianne Miller, Town Clerk. Also present Mr. Courtney Tetrault, Water/Sewer Superintendent; Mr. Michael Farrell, Highway Superintendent and Ms. Pamela Barber, Secretary to the Board
The meeting was called to order at 7:04 PM by Mr. McDonald, with the Pledge of Allegiance.
Motion by Mr. .Douglass; seconded by Mr. Barber to approve the minutes from the January 14, 2019 Town Board Organizational meeting.
Ayes 5 Nays 0 Motion Carried
Motion by Mr. Langley; seconded by Mr. Irwin to approve the minutes from the January 14, 2019 Regular meeting.
Ayes 5 Nays 0 Motion Carried
Motion by Mr. Douglass; seconded by Mr. Langley to accept Youth Department Report for December 2018.
The report was not received in a timely manner (6:01 PM January 14, 2019) to be part of the reports approval for the January 14, 2019 Regular meeting.
Community Input and Questions
Mr. Ryan asked for an update on Washington Street and the Main Street Project. Mr. Guynup
stated Mr. Lashway was in receipt of the third party review. No update on Main Street Project.
A RESOLUTION OF PROCLAMATION FOR THE DESIGNATION OF FEBRUARY 2019 THE CAREER TECHNICAL EDUCATION MONTH.
Motion: Mr. Barber Second: Mr. Douglass
WHEREAS, February 1-28, 2019, has been designated Career and Technical Education Month® by the Association for Career and Technical Education; and
WHEREAS: The Smith-Hughes Act, the first act of Congress to provide funding for career and technical education, was signed into law 102 years ago and allows us to celebrate how far CTE has come to become a powerhouse of America’s economy;
THEREFORE, BE IT
RESOLVED, said proposed Designation Proclamation is approved and the Supervisor be and hereby is authorized to execute same.
| Roll Call: | YES | NO | |
| Richard Barber, Jr. | x | ||
| James Douglass | x | ||
| Mel Irwin | x | ||
| James Langley Jr | x | ||
| Brandy McDonald | x |
Carried:
Ayes 5 Nays 0
Motion by Mr. Langley; seconded by Mr. Irwin to Rescind Organizational Meeting Resolution #19.01.14-3.
Ayes 5 Nays 0
.
RESOLUTION NUMBER: 19.01.28-2
TO RESCIND THE RESOLUTION #19.01.14-3 ESTABLISHING 2019 SALARIES AND PAYMENT FREQUENCY FOR TOWN OF PERU APPOINTEES
MOTION: Mr. Barber SECOND: Mr. Douglass
WHEREAS, The Peru Town Board is acting to rescind the prior Resolution #19.01.14-3 which was establishing 2019 salaries and payment frequencies for the Town of Peru Appointees.
NOW, THEREFORE, BE IT
RESOLVED, that this body rescinds Town Resolution #19.01.14-3, effective immediately.
| Roll Call: | YES | NO | |
| Richard Barber, Jr. | x | ||
| James Douglass | x | ||
| Mel Irwin | x | ||
| Jim Langley | x | ||
| Brandy McDonald | x |
Carried:
Ayes 5 Nays 0
Mr. Tetrault’s salary was corrected
Motion by Mr. Douglass; seconded by Mr. Barber to Rescind Organizational Meeting Resolution #19.01.14-5.
Ayes 5 Nays0
RESOLUTION NUMBER: 19.01.28-3
TO RESCIND THE RESOLUTION #19.01.14-5 RESOLUTION ESTABLISHING 2019 REGULAR TOWN BOARD MEETING DATES AND STARTING TIMES
MOTION: Mr. Irwin SECOND: Mr. Douglass
WHEREAS, The Peru Town Board is acting to rescind the prior Resolution #19.01.14-5 which was establishing meeting dates and starting times for the Town of Peru Board Meetings.
NOW, THEREFORE, BE IT
RESOLVED, that this body rescinds Town Resolution #19.01.14-5, effective immediately.
| Roll Call: | YES | NO | |
| Richard Barber, Jr. | x | ||
| James Douglass | x | ||
| Mel Irwin | x | ||
| Jim Langley | x | ||
| Brandy McDonald | x |
Carried:
Ayes 5 Nays 0
Time and date was incorrect for December 31, 2019.
RESOLUTION NUMBER: 19.01.28-4
A RESOLUTION APPROVING THE AES AMENDMENT TO OWNER-ENGINEER AGREEMENT FOR THE SEWER LINE REPLACEMENT PROJECT #4671 AND AUTHORIZING THE SUPERVISOR TO EXECUTE THE SAME.
Motion: Mr. Langley Second: Mr. Irwin
WHEREAS, the Town Board has the Revised DRAFT Owner-Engineer Agreement for Sewer Line Replacement Project No. 4671and Amendment #1 to the Owner-Engineer Agreement
WHEREAS, the original short from agreement for Pre-Design Services dated June 15, 2018 is amended in its entirety with a new long form agreement that includes the required contractual language and scope of work for professional services needed to complete the design of the Town’s sewer collection system repairs and upgrades. The original agreement valued at $61,461.50 ($32,530 for professional services & $28,931.50 for reimbursable expenses) is now included in the revised agreement and contract values.
THEREFORE, BE IT
RESOLVED, said proposed Amendment to the Owner-Engineer Agreement is approved. The modification is to services of the Engineer to better suit the needs of the NYS EFC and Rural Development wording and modifications for the above mentioned project and the Supervisor be and hereby is authorized to execute said agreement.
AND, BE IT
RESOLVED, that this Resolution shall take effect immediately.
| Roll Call: | YES | NO | |
| Richard Barber, Jr. | x | ||
| James Douglass | x | ||
| Mel Irwin | x | ||
| James Langley | x | ||
| Brandy McDonald | x |
Carried:
Ayes 5 Nays 0
RESOLUTION NUMBER: 19.01.28-5
A RESOLUTION APPROVING THE CONTRACT BETWEEN THE TOWN OF PERU THE PERU FREE LIBRARY
MOTION: Mr. Irwin SECOND: Mr. Barber
WHEREAS, the Town Board has the contract between the Town of Peru and Peru Free Library
and, the Peru Free Library provides library services to the citizens of the Town of Peru, and,
WHEREAS, it is in the best interests of the citizens of the Town of Peru that the Town supports this activity for the 2019 fiscal year and agrees to pay the Peru Free Library $80,000.00.
THEREFORE, BE IT
RESOLVED, said proposed contract is approved and the Supervisor be and hereby is authorized to execute said contract, AND, BE IT
RESOLVED, that this Resolution shall take effect immediately.
| Roll Call: | YES | NO | |
| Richard Barber, Jr. | x | ||
| James Douglass | x | ||
| Mel Irwin | x | ||
| James Langley | x | ||
| Brandy McDonald | x |
Carried:
Ayes 5 Nays 0
RESOLUTION NUMBER: 19.01.28-6
A RESOLUTION AUTHORIZING THE EMERGENCY PURCHASE OF A NEW SNOW PLOW TRUCK DUE TO THE SEVERE DAMAGE INCURRED DURING A STORM-RELATED ACCIDENT
MOTION: Mr. Langley SECOND: Mr. Irwin
WHEREAS, The Town of Peru requires that following goods and/or services be provided in an expedited manner to purchase a new replacement snow plow truck.
WHEREAS, Subdivision (4) of Section 103 of the New York State General Municipal Law sets forth an exception to competitive bidding requirements for emergency situations; and
WHEREAS, The situation facing the Town of Peru has arisen out of an unforeseen occurrence or condition as follows: severe damaged was incurred on the Town of Peru’s fleet of plow trucks during a storm-related accident and the Town does not have a spare truck to use on a daily basis.
WHEREAS, the foregoing demonstrates that this situation requires immediate action which cannot await competitive bidding for the following reasons, a competitive bidding process would delay the arrival of a plow truck until late December of 2019 or the spring of 2020.
THEREFORE, BE IT
RESOLVED the Town of Peru has declared an emergency situation that has arisen out of an unforeseen occurrence and requests Michael Farrell, Town Highway Superintendent to locate and purchase a new plow truck for its immediate use in the early Winter/Spring of 2019.
AND, BE IT
RESOLVED, that this Resolution shall take effect immediately.
Discussion- Motion by Mr. Langley second by Mr. Barber to amend resolution that price not to exceed $ 211,000.00
| Roll Call: | YES | NO | |
| Richard Barber, Jr. | x | ||
| James Douglass | x | ||
| Mel Irwin | x | ||
| James Langley | x | ||
| Brandy McDonald |
Carried:
Ayes 5 Nays 0
RESOLUTION NUMBER: 19.01.28-7
A RESOLUTION ACCEPTING THE RESULTS OF INTERNAL CONTROL PROCEDURES AND RECORDKEEPING FOR THE TOWN OF PERU TOWN COURT.
MOTION: Mr. Douglass SECOND: Mr. Barber
WHEREAS, the Town Board has before it the report of Internal audit for the Peru Town Court conducted by Councilman Jim Douglass on January 15, 2019, and
WHEREAS, the Town Board agrees with the overall findings of this report of audit;
NOW, THEREFORE, BE IT
RESOLVED, that the Town of Peru Board approves and accepts the internal controls audit of the Town of Peru Town Court with the record of this audit to be included in the official record of this Board Meeting,
AND, BE IT
RESOLVED, that this Resolution shall take effect immediately.
| Roll Call: | YES | NO | |
| Richard Barber Jr. | x | ||
| James Douglass | x | ||
| Mel Irwin | x | ||
| James Langley | x | ||
| Brandy McDonald | x |
Ayes 5 Nays 0
Mr. Douglass commended Holly Stone and Christine Crawford for a job well done.
Sewer Collection Project Update
Mr. Tetrault stated the next step is to check the elevations with AES as work is going to be done in front of homes instead of in back.
RESOLUTION NUMBER: 19.01.28-8
A RESOLUTION APPROVING THE EXHIBIT MEMO FOR THE TOWN OF PERU’S SHORT-TERM CWSRF & WIIA GRANT FINANCING #C5-5508-02-00
MOTION: Mr. Irwin SECOND: Mr. Langley
WHEREAS, The Approval Memo is accurate for the Town of Peru’s Short-Term CWSRF & WIIA Grant financing #C5-5508-02-00 and is set to go to EFC’s upcoming February Loan Committee.
WHEREAS, it is in the best interests of the citizens of the Town of Peru that the Town and its consultants have provided the correct information to further the structuring of our SRF financing.
THEREFORE, BE IT
RESOLVED, said proposed Exhibit Approval Memo is accurate and approved and the Supervisor be and hereby is authorized to execute said memo, AND, BE IT
RESOLVED, that this Resolution shall take effect immediately.
| Roll Call: | YES | NO | |
| Richard Barber, Jr. | x | ||
| James Douglass | x | ||
| Mel Irwin | x | ||
| James Langley | x | ||
| Brandy McDonald | x |
Carried:
Ayes 5 Nays 0
Acceptance of Jen Madore’s Resignation from the Youth Commission
Motion by Mr. Langley second by Mr. Douglas to accept resignation from Jen Madore from the Youth Commission
Ayes 5 Nays 0
Acceptance of Youth’s Commission’s Recommendations of Two New Committee Members.
Motion by Mr. Langley; seconded by Mr. Barber to accept Jon Whitmarsh and Kirsten O’Jida-Blair.
Mr. Barber met both Mr. Whitmarsh and Ms. O’Jida-Blair and commented that they would be an asset to the Youth Commission.
Other Business
Ms. Barber stated Logics is all switched over and W-2s will be distributed by January 30, 2019.
Mr. Farrell stated all proper signage is erected on Patent Road to make drivers aware of possible dangers of the road.
Public Comments on Agenda Items Only
NONE
Motion by Mr. Langley; seconded by Mr. Douglass to adjourn the regular meeting at 7:55 PM.
Ayes 5 Nays 0 Motion Carried
_________________________Supervisor _________________________Councilman
_________________________Councilman _________________________Councilman
________________________ Councilman
Posted: February 12th, 2019 under Town Board News.