The Peru Gazette

The regular meeting of the Peru Town Board was held on Monday, October 28, 2019 at the Peru Town Hall. Those present were Mr. Brandy McDonald Supervisor; Mr. James Douglass, Councilman; Mr. James Langley, Councilman; Mr. Melvin Irwin, Councilman; Mr. Richard Barber Jr., Councilman; Mr. Matthew Favro, Town Attorney; Mrs. Dianne Miller, Town Clerk. Also present Mr. Courtney Tetrault, Water/Sewer Superintendent; Mr. Michael Farrell, Highway Superintendent; Ms. Pamela Barber, Secretary to the Board and Mr. Dave Drollette, Dog Control Officer.

The meeting was called to order at 7:00 PM by Mr. McDonald, with the Pledge of Allegiance.

Motion by Mr. Irwin; seconded by Mr. Barber to approve the minutes from the October 17, 2019 meeting.
Ayes 5 Nays 0 Motion Carried

Community Input and Questions
None
RESOLUTION NUMBER: 19.10.28-1

RESOLUTION AUTHORIZING A BUDGET ADJUSTMENT TO TRANSFER A PORTION OF THE TOWN HIGHWAY FUND BALANCE TO THE HIGHWAY FUND.

MOTION: Mr. Douglass SECOND: Mr. Langley

WHEREAS, In order to meet the financial needs for the payment of the two (2) new Highway trucks and the Patent Road Culvert Project, funds from the Highway Fund Balance account need to be appropriated to the Highway Fund by a Budget Adjustment,

WHEREAS, The outstanding positive balance in the Highway Fund Balance is more than adequate to cover the accounts in need of transfers. The Highway Machinery Equipment line item DA0.5130.0200 will be increased by $70,000 and the Capital Project H29 – Patent Rd. Culvert line item H29.8120.0200 will be increased by $266,580, and be it

RESOLVED, That the Town Board has authorized the one (1) transfer from the Highway Fund Balance in the total amount of $336,580 to the Highway Fund and the subsequent transfers needed as stated above.

NOW, THEREFORE, BE IT

RESOLVED, that this Resolution shall take effect immediately.

Carried: 5 Ayes 0 Nays

RESOLUTION NUMBER: 19.10.28-2

RESOLUTION AUTHORIZING A TRANSFER OF THE TOWN HIGHWAY MACHINERY RESERVE FUND TO THE HIGHWAY FUND.

MOTION: Mr. Langley SECOND: Mr. Irwin

WHEREAS, In order to meet the financial needs for the purchase and payment of the two (2) new Highway trucks, funds from the Highway Machinery Reserve account line item DA0.5130.0220 need to be transferred to the Highway Fund to supplement the Machinery Equipment Line appropriated in 2019,

WHEREAS, The outstanding positive balance in the Highway Fund Balance is adequate to cover the account in need of transfers. The Highway Machinery Equipment line item DA0.5130.0200 will be increased by $60,374 from Highway Machinery Reserve account line item DA0.5130.0220, and be it

RESOLVED, That the Town Board has authorized the one (1) transfer from the Highway Machinery Reserve account in the total amount of $60,374 to the Highway Fund and the subsequent transfers needed as stated above.

NOW, THEREFORE, BE IT

RESOLVED, that this Resolution shall take effect immediately.

Carried: 5 Ayes 0 Nays

RESOLUTION/DISCUSSION: School House Wood Work Quote Approval

Motion by Mr. Irwin; seconded by Mr. Barber to table resolution at this time.
Mr. Favro asked for a job description.
Workmen Compensation document is also required.

Sewer Collection Project Update
Mr. Tetrault stated permanent and constructive easements will be discussed at AES November 11, 2019.

Essex County Tower Snow Plowing Contract Rate Change Request
Mr. Farrell asked for an increase of $20.00 to plow tower. The highway department now is paid $ 50.00.
Motion by Mr. Irwin; seconded by Mr. Douglass to ask for increase.

RESOLUTION NUMBER: 19.10.28-3

MOTION: Mr. Barber SECOND: Mr. Langley

A RESOLUTION AWARDING THE PERU COURT BUILDING ROOF REPLACEMENT PROJECT BID TO RON HOY CONSTRUCTION.

WHEREAS, the Town Board has received certain bids in response to its request for same in connection with the Peru Court Building Replacement Project; and

WHEREAS, the Town Board, find that the bid of Ron Hoy Construction was the second lowest bidder and the one that most closely met the bid specifications and was able to provide correct insurance;

NOW, THEREFORE, BE IT

RESOLVED, that the bid of Ron Hoy Construction for the Peru Court Building Roof Replacement Project of Eleven Thousand Four Hundred Dollars and Zero Cents ($11,400.00) is hereby accepted and the Town Supervisor are hereby authorized to execute any further documentation necessary to facilitate and/or consummate the bid contract for a price not to exceed this amount; and it is further

RESOLVED, that this Resolution shall take effect immediately.

Carried: 5 Ayes 0 Nays

Other Business
Mr. Tetrault stated wastewater report returned satisfactory which is the highest ranking.

Mr. Farrell stated 6 miles of paving is completed. The cost was $ 343,000.00 not including striping. One driveway culvert needs to be replaced and the Patent Road culvert project will begin at the end of November. Plow gear is ready to go.

Mr. Guynup stated sidewalks are repaired at Stewarts. A manhole east of court building parking lot needs to be replaced or cut.

Ms. Barber stated that the Town received two checks; one from NYMIR for underwriter earnings and the other from Wright Risk Mgt., our new workman’s compensation carrier for $536 as a dividend. NYSIF performed a payroll audit and surprisingly we are not being charged more, in fact we will be getting a check for approximately $4,676.

Mr. McDonald stated November 7, 2019 at 6PM a Public Hearing on Preliminary Budget is scheduled.
Motion by Mr. Douglass seconded by Mr. Barber for Public Hearing on Preliminary Budget will be held November 7, 2019 at 6 PM at Town Hall.

Motion by Mr. Langley seconded by Mr. Irwin a Special Meeting to adopt 2020 Budget will be held November 18, 2019 at 6 PM at the Town Hall.

Mr. Ryan asked for clarification on amount per plow at tower. Mr. Farrell stated $ 70.00.

Public Comments on Agenda Items Only
None

RESOLUTION NUMBER: 19.10.28-4

A RESOLUTION AUTHORIZING THE POST-AUDIT PAYMENT OF CERTAIN CLAIMS, BILLS AND INVOICES OF THE TOWN

MOTION: Mr. Douglass SECOND: Mr. Barber

WHEREAS, the Town Board has reviewed and audited the following claims, bills and invoices for services rendered and goods provided to the Town in October 2019:

From Town of Peru Vouchers in October 2019; #201901355 through and including #201901406

Abstract dated 10/28/2019

For the dollar amount totaling: $604,305.02; of that, $13,153.37 was wired, credit cards and prepaid; and $591,151.65 is remaining to be paid and

WHEREAS, the Town Board finds said claims, bills and invoices to be acceptable in form and reasonable in amount;

NOW, THEREFORE, BE IT

RESOLVED, that payment of the aforementioned claims, bills and invoices is approved and the Supervisor be and hereby is authorized to make such payment; and be it further

RESOLVED, that this Resolution shall take effect immediately.

Carried: 5 Ayes 0 Nays

Motion by Mr. Langley; seconded by Mr. Barber to adjourn the regular meeting at 7:35 PM.
Ayes 5 Nays 0 Motion Carried

_________________________Supervisor _________________________Councilman

_________________________Councilman _________________________Councilman

_________________________Councilman