Approved Minutes of Peru Town Board’s December 9, 2019 Meeting
The regular meeting of the Peru Town Board was held on Monday December 9, 2019 at the Peru Town Hall. Those present were Mr. Brandy McDonald Supervisor; Mr. James Douglass, Councilman; Mr. James Langley, Councilman; Mr. Melvin Irwin, Councilman; Mr. Richard Barber; Councilman, Mrs. Judy Akey, Deputy Town Clerk. Also present were Mr. Courtney Tetrault, Water/Sewer Superintendent; Mr. Michael Farrell, Highway Superintendent; Mr. Bob Guynup, Zoning Officer; Ms. Pamela Barber, Confidential Secretary to the Board and Mr. Matt Favro, Town Attorney. Mrs. Dianne Miller, Town Clerk, excused.
The meeting was called to order at 7:00 PM by Mr. McDonald, with the Pledge of Allegiance.
Motion by Mr. Langley; seconded by Mr. Barber to approve the minutes from the November 25, 2019 meeting. Ayes 5 Nays 0 Motion Carried
Motion by Mr. Douglass; seconded by Mr. Irwin to include the reports from the following departments into the official record of tonight’s meeting. (Water/Sewer/Valcour; Highway; Town Clerk; Dog Control; Youth Department; Code/Zoning; Supervisor’s Report; Court; Website; and Banking Reports). Ayes 5 Nays 0 Motion Carried
Community Input and Questions
NONE
RESOLUTION NUMBER: 19.12.09-1
A RESOLUTION APPROVING THE TOWN’S ESSEX COUNTY SNOW PLOWING CONTRACT AMMENDMENT FOR TERRY MOUNTAIN AND AUTHORIZING THE SUPERVISOR TO EXECUTE THE SAME.
Motion: Mr. Barber Second: Mr. Douglass
WHEREAS, the Town Board has the snow plowing contract amendment to change the reimbursement cost per snow event and extend the contract through March 31, 2020 for Terry Mountain between the Town of Peru and Essex County before it,
THEREFORE, BE IT
RESOLVED, said proposed agreement is approved and the Supervisor be and hereby is authorized to execute said agreement.
AND, BE IT
RESOLVED, that this Resolution shall take effect immediately.
| Roll Call: | YES | NO | |
| Richard Barber , Jr. | x | ||
| James Douglass | x | ||
| Melvin Irwin | x | ||
| James Langley, Jr. | x | ||
| Brandy McDonald | x | ||
Carried: 5 Ayes 0 Nays
RESOLUTION NUMBER: 19.12.09-2
A RESOLUTION ACCEPTING THE CALGON CARBON CORPORATION’S PROPOSAL FOR REMOVING, TESTING AND REPLACING GAC MEDIA AND DISPOSAL OF THE SAME FOR THE PERU WATER FILTRATION SYSTEM.
MOTION: _____________________ SECOND: _______________________
WHEREAS, the Town Board has received a proposal in response to its request for same in connection with the removal, replacement and disposal and testing of approximately 154 cubic feet of GAC media in each of three (3) filters for the Town Water Filtration System, AND
WHEREAS, the Town Board has reviewed this proposal and upon recommendation of Courtney Tetrault, W/S Supervisor has decided that the proposal of Calgon Carbon Corporation best meets the needs of the Town; NOW
THEREFORE, BE IT
RESOLVED, that the Town of Peru accepts the proposal of Calgon Carbon Corporation at a cost of Thirty Two Thousand Five Hundred and Twenty Dollars ($32,520.00) with an additional Five Hundred Dollars ($500.00) for testing of spent media, And
BE IT RESOLVED, that this Resolution shall take effect immediately.
| Roll Call: | YES | NO | |
| Richard Barber, Jr. | |||
| James Douglass | |||
| Mel Irwin | |||
| James Langley | |||
| Brandy McDonald |
Carried:
Mr. Tetrault stated that the resolution was not correct. Mr. Favro advised to amend resolution and to continue with corrected information.
AMENDED RESOLUTION NUMBER: 19.12.09-2
A RESOLUTION ACCEPTING THE CARBON ACTIVATED CORPORATION’S PROPOSAL FOR REMOVING, TESTING AND REPLACING GAC MEDIA AND DISPOSAL OF THE SAME FOR THE PERU WATER FILTRATION SYSTEM.
MOTION: Mr. Irwin SECOND: Mr. Langley
WHEREAS, the Town Board has received a proposal in response to its request for same in connection with the removal, replacement and disposal and testing of approximately 154 cubic feet of GAC media in each of three (3) filters for the Town Water Filtration System, AND
WHEREAS, the Town Board has reviewed this proposal and upon recommendation of Courtney Tetrault, W/S Supervisor has decided that the proposal of Carbon Activated Corporation best meets the needs of the Town; NOW
THEREFORE, BE IT
RESOLVED, that the Town of Peru accepts the proposal of Carbon Activated Corporation at a cost of Twenty Nine Thousand Six Hundred Dollars ($29,600.00) with an additional Five Hundred Dollars ($500.00) for testing of spent media, And
BE IT RESOLVED, that this Resolution shall take effect immediately.
| Roll Call: | YES | NO | |
| Richard Barber, Jr. | x | ||
| James Douglass | x | ||
| Mel Irwin | x | ||
| James Langley | x | ||
| Brandy McDonald | x |
Carried: 5 Ayes 0 Nays
Set Dates for Sewer Informational Meetings with Residents
An informational meeting was set for January 13, 2020 at 5:30 PM at the Town Hall, to discuss the easements needed by the Town, in order to proceed with the sewer line project in 2020, on Elm St., Main St., North Bend and Maiden Lane. The easements, when signed by the residents, will allow the Town access over their property for the installation and maintenance purposes of the new sewer main.
Ms. Barber will send out letters on January 2 to the residents that will be affected by the easements requesting them to attend this informational meeting. The sooner the easements are signed off on will determine how quick the project begins.
Sewer Project Collection Update
Mr. Tetrault was happy with the movement of the project as was stated at the last meeting. They were just waiting for permission from DOT to move forward with this project.
Other Business
Mr. Tetrault mentioned that his crew was quite busy and were doing a lot with maintenance issues at the Water Department.
Mr. Farrell informed the Board that the Patent Rd. culvert project is temporarily finished and will probably be opened for traffic on Wednesday of this week. The project will be completed in the spring.
Mr. Farrell also told the Board about a sink hole over a different culvert on Telegraph Rd. about a quarter mile past Sullivan Rd., of which the guard rails were going into. This problem is different than the one originally talked about on the same road. This problem is a double 10ft, side by side culvert that will have to be attended to soon.
Mr. Douglass thanked everyone involved in the Christmas Tree Lighting and how it was a great success. It was a wonderful event for all.
Mr. McDonald mentioned that the Town received a refund check of $3,606.23 from the NYSIF compensation audit which was nice and unexpected.
Mr. McDonald reminded everyone that the next Town meeting will be held at the Court House on December 30th at 6:00PM.
Public Comments on Agenda Items Only
None
RESOLUTION NUMBER: 19.12.09-3
A RESOLUTION AUTHORIZING THE POST-AUDIT PAYMENT OF CERTAIN CLAIMS, BILLS AND INVOICES OF THE TOWN
MOTION: Mr. Douglass SECOND: Mr. Irwin
WHEREAS, the Town Board has reviewed and audited the following claims, bills and invoices for services rendered and goods provided to the Town in December 2019:
From Town of Peru Vouchers in December 2019; #201901529 through and including #201901582
Abstract dated 12/9/2019
For the dollar amount totaling: $ 116,699.17; of that, $20,597.33 was wired, credit cards and prepaid; and $96,101.84 is remaining to be paid and
WHEREAS, the Town Board finds said claims, bills and invoices to be acceptable in form and reasonable in amount;
NOW, THEREFORE, BE IT
RESOLVED, that payment of the aforementioned claims, bills and invoices is approved and the Supervisor be and hereby is authorized to make such payment; and be it further
RESOLVED, that this Resolution shall take effect immediately.
| Roll Call: | YES | NO | |
| Richard Barber, Jr. | x | ||
| James Douglass | x | ||
| Mel Irwin | x | ||
| James Langley | x | ||
| Brandy McDonald | x |
Carried: 5 Ayes 0 Nays
Adjourn to Executive Session
Motion by Mr. Barber, seconded by Mr. Irwin at 7:26 PM to adjourn to executive session to discuss a property issue, and when the Board returns there will be no action coming.
Ayes 5 Nays 0 Motion Carried
Return to Regular Session
Motion by Mr. Langley; seconded by Mr. Douglass at 7:40 PM to return to regular session.
Ayes 5 Nays 0 Motion Carried
Motion by Mr. Langley; seconded by Mr. Barber to adjourn the regular meeting at 7:41 PM. Ayes 5 Nays 0 Motion Carried
_________________________Supervisor _________________________Councilman
_________________________Councilman _________________________Councilman
_________________________Councilman
Posted: December 31st, 2019 under Town Board News, Water & Sewer Dept. News.