Approved Minutes of Peru Town Board’s October 15th Meeting
The regular meeting of the Peru Town Board was held on Thursday, October 15, 2020, at the Peru Town Hall. Those present were Mr. Brandy McDonald Supervisor; Mr. James Douglass, Councilman; Mr. Melvin Irwin, Councilman; Mr. Richard Barber; Councilman; Mr. Kregg Bruno, Councilman and Mrs. Dianne Miller, Town Clerk. Also present were Mr. Courtney Tetrault, Water/Sewer Superintendent; Mr. Michael Farrell, Highway Superintendent; Mr. Bob Guynup, Zoning Officer; Ms. Pamela Barber, Confidential Secretary to the Board, Mr. Matthew Favro, Town Attorney and Mr. Dave Drollette, Dog Control Officer.
The meeting was called to order at 6:03 PM by Mr. McDonald, with the Pledge of Allegiance.
Motion by Mr. Barber, seconded by Mr. Bruno to include the reports from the following departments into the meeting record: Water/Sewer/Valcour; Highway; Dog Control; Code/Zoning Report; Supervisor’s Report; Court Reports; Web Site Report; Banking Report and Enterprise Report, Town Clerk and Youth reports.
Ayes 5 Nays 0 Motion Carried
Motion by Mr. Douglass seconded by Mr. Barber to accept the minutes from the September 26, 2020 Regular Meeting.
Ayes 5 Nays 0 Motion Carried
Community Input
NONE
Set Sewer Workshop Date for October 26
Motion by Mr. Irwin; seconded by Mr. Barber to set October 26, 2020 at 5 PM for Sewer Workshop to be held at the Town Hall.
Approval to Put the Sewer Trunk Line Project Out for Rebid
Mr. Tetrault stated that Elm Street will be extra but on the bid as an alternate (separate).
RESOLUTION NUMBER: 20.10.15-1
A RESOLUTION TO AUTHORIZE AES NORTHEAST TO PREPARE BID SPECIFICATIONS AND ADVERTISE FOR RECEIPTS OF BID ONCE COMPLETED FOR THE PROJECT KNOWN AS “TRUNK SEWER MAIN AND PUMP STATION RECONSTRUCTION”.
Motion: Mr. Douglass Second: Mr. Bruno
WHEREAS, to authorize AES Northeast to prepare bid specifications and advertise for receipts of bid once complete, for the project known as “TRUNK SEWER MAIN AND PUMP STATION RECONSTRUCTION”.
WHEREAS, Bid specifications, timing, and authorization, will be in accordance with all applicable funding agency requirements, including, but not limited to, US Rural Development. THEREFORE, BE IT
RESOLVED, said proposed authorization is approved as per requirements.
AND, BE IT
RESOLVED, that this Resolution shall take effect immediately.
| Roll Call: | YES | NO | |
| Richard Barber, Jr. | x | ||
| Kregg Bruno | x | ||
| James Douglass | x | ||
| Mel Irwin | x | ||
| Brandy McDonald | x |
Carried: 5 Ayes 0 Nays
Approval of Auctions International Contract
Mr. Farrell stated this is the opportunity to sell surplus equipment. Equipment that will go out for bid are old roller trailer, spare bucket for the 644 loader, screening plant, 1998 Tandem Axle plow truck, 2 sets of axles and the paver. Bids do not need to be accepted and items are picked up by bidder.
RESOLUTION NUMBER: 20.10.15-2
A RESOLUTION APPROVING A CONTRACT BETWEEN THE TOWN OF PERU AND AUCTIONS INTERNATIONAL, INC. AND AUTHORIZING THE SUPERVISOR TO EXECUTE THE SAME.
MOTION: Mr. Barber SECOND: Mr. Irwin
WHEREAS the Town Board members have the Contract between Auctions International, Inc. and the Town of Peru before them, THEREFORE, BE IT
RESOLVED, said proposed Contract is approved and the Supervisor be and hereby is authorized to execute said contract, AND, BE IT
RESOLVED, that this Resolution shall take effect immediately.
| Roll Call: | YES | NO | |
| Richard Barber Jr. | x | ||
| Kregg Bruno | x | ||
| James Douglass | x | ||
| Melvin Irwin | x | ||
| Brandy McDonald | x |
Carried: 5 Ayes 0 Nays
Set Date for Emergency Health Plan Workshop
Ms. Barber stated she attended a webinar offered from The Association of Towns and an Emergency Health Plan needs to be put in place by February 5, 2021 mandated by The State of New York. Ms. Barber has the template and power point and will forward to all councilmen and Mike Farrell and Courtney Tetrault.
Mr. McDonald stated the workshop will be held after budget sessions.
No motion needed to set date until November.
Sewer Project Update
Mr. Tetrault stated the bid goes out on October 31, 2020.
Temporary easements need to be redone at the beginning of the new year.
Other Business
Mr. Douglass stated the flooring at the schoolhouse looks nice and Mr. Stewart has two more coats to apply. Mr. Douglass thanked Courtney and his co-workers for the assistance of moving the furniture and supplying generator.
Mr. Mills, Youth Commission Chairman asked Mr. Bruno why he suggested term limits. Mr. Bruno stated to get new blood and new ideas. Also, Mr. Bruno had been asked by two residents about participating in the Youth Commission. Mr. Mills stated volunteers were always needed and there was no term limit on members of the commission. A letter of interest to the Youth Commission is then forwarded to the Town Board for an approved resolution. Mr. Favro explained to Mr. Mills the reason for the question asked by Mr. Bruno is that in some organizations, the use of a term limit is to attract new or other individuals. Mr. Bruno stated there was no need for term limits after Mr. Mills’ and Mr. Favro’s explanation. Mr. Favro spoke of a concern for the towns’ liability and legal issues with the Youth Commission. Mr. Mills stated the Youth Commission an advisory board to the town. Mr. Favro also asked if minutes were taken at the meetings. Mr. Mills said yes and copies were forwarded to the members and liaisons. Mr. Favro stated each Board member and Ms. Barber are to receive copies of the minutes also so that here is a record at the Town Hall. Mr. Mills assured that would be done. Mr. Favro said the more information in the Town Hall is beneficial for all involved in the Youth Commission and the Town. Mr. Favro also mentioned driving by Lapham Mills Field on his way to the meeting there were easily more than 50 individuals on the field with many not wearing masks. Clinton County Health Department is doing spot checks. The decisions made by the Youth Commission for example wearing of masks, social distancing can affect the Town Board as the liability and the Town as a whole. It is very important for the board to know their policies and decisions made that affect the athletes participating in the programs. Mr. Mills felt the question about mini-mites should have been asked prior to the board making the decision that they could use town property while not being a part of the Youth Commission. All of the confusion, was due to the lack of communication from the Youth Director conveying this decision not to have the mini mites play.
The current Peru Commission members are:
Greg Mills – Chairman – 15 years of service
Emily Sypek – Vice-Chairman – 2 years of service
Brian Marino – 10 years of service
Bill Myers – 8 years of service
Carrie Beattie – 7 years of service
Jim Bousquet – 7 years of service
Jonathan Whitmarsh – 4 years of service
Kirsten O’Jida-Blair – 2 years of service
Krista Bull – 6 months of service
Mrs. Miller stated the Local Law for solar energy development has been filed and accepted by the state. Mr. Guynup has received a phone call from a firm from Buffalo showing interest in the possible development of solar energy.
Mr. Drollette passed all inspections by the Department of Agriculture and Markets, Janet Collier.
Mr. Tetrault went over the maintenance on sewer plants that have been performed and Hometown Hero Banners will be taken down the week of October 19, 2020, due to poles being replaced.
Mr. Farrell stated hole on Lyons Rd. will be repaired by Luck Brothers. The paver is now repaired and will be put up for auction.
C & S Engineers has been chosen to do the design on Telegraph Rd. bridge. The swale on Lapham Mills Rd and Cayea Rd will be repaired to prevent runoff in residents’ yard.
Mr. Favro was glad to hear about the Emergency Health plan.
Mr. Farrell will be attending the State Highway meeting to hopefully get information of the CHIPS money reimbursement plan. Mark DeCresente from Engineering Ventures is working with Mr. Farrell on the culvert replacement. A price from Camp Precast will be submitted.
Public Comments on Agenda Items Only
NONE
RESOLUTION NUMBER: 20.10.15-3
A RESOLUTION AUTHORIZING THE POST-AUDIT PAYMENT OF CERTAIN CLAIMS, BILLS AND INVOICES OF THE TOWN
MOTION: Mr. Douglass SECOND: Mr. Bruno
WHEREAS, the Town Board has reviewed and audited the following claims, bills and invoices for services rendered and goods provided to the Town in October 2020:
From Town of Peru Vouchers in August 2020; #202001055 through and including #202001121,
Abstract dated October 15, 2020
For the dollar amount totaling: $137,362.68, of that, $22,132.08 was wired, credit cards and prepaid; and $115,230.60 is remaining to be paid and
WHEREAS, the Town Board finds said claims, bills and invoices to be acceptable in form and reasonable in amount;
NOW, THEREFORE, BE IT
RESOLVED, that payment of the aforementioned claims, bills and invoices is approved and the Supervisor be and hereby is authorized to make such payment; and be it further
RESOLVED, that this Resolution shall take effect immediately.
| Roll Call: | YES | NO | |
| Richard Barber, Jr. | x | ||
| Kregg Bruno | x | ||
| James Douglass | x | ||
| Mel Irwin | x | ||
| Brandy McDonald | x |
Carried: 5 Ayes 0Nays
Motion by Mr. Barber; seconded by Mr. Douglass to adjourn Regular meeting at 6:48PM to go into Executive Session.
To discuss a personnel issue.
No decision will be made.
Motion by Mr. Douglass; seconded by Mr. Irwin to return from Executive Session meeting at 7:21 PM.
Ayes 5 0 Nays Motion Carried
Motion by Mr. Barber; seconded by Mr. Bruno to return the regular meeting at 7:22 PM. Ayes 5 Nays 0 Motion Carried
Motion by Mr. Douglass; seconded by Mr. Barber to adjourn the regular meeting at 7:23 PM.
Ayes 5 Nays 0 Motion Carried
_________________________Supervisor _________________________Councilman
_________________________Councilman _________________________Councilman
_________________________Councilman
Posted: October 27th, 2020 under Town Board News, Youth News.