Approved Minutes of the Peru Town Board’s March 26, 2018 Meeting
The regular meeting of the Peru Town Board was held on Monday, March 26, 2018, at the Peru Town Hall. Those present were Mr. Brandy McDonald Supervisor; Mr. James Douglass, Councilman; Mr. James Langley, Councilman; Mr. Matthew Favro, Town Attorney; Mrs. Dianne Miller, Town Clerk. Mr. Melvin Irwin was not present and is excused. Also present Mr. Courtney Tetrault, Water/Sewer Superintendent; Mr. Michael Farrell, Highway Superintendent; Mr. Bob Guynup, Zoning Officer; Ms. Pamela Barber, Confidential Secretary to the Board and Mr. Dave Drollette, Dog Control Officer.
The meeting was called to order at 7:00PM by Mr. McDonald, with the Pledge of Allegiance.
Motion by Mr. Langley, seconded by Mr. Douglass to approve the minutes from the March 12, 2018 meeting. Ayes 3 Nays 0 Motion Carried
Community Input and Questions
John Ryan asked if a public hearing would be conducted on the Town’s increased building permit fees. Mr. Favro said that according to the Town’s Zoning Law a public hearing is not required.
John Ryan asked if the meeting with the Peru Town Justices and the Plattsburgh Town Justices had been scheduled, to discuss the Peru Town Court arraignments of crimes committed in Town of Plattsburgh. Mr. McDonald said that no meeting had been set by the judges. Plattsburgh Town Supervisor, Mike Cashman and Peru Town Supervisor, Brandy McDonald did meet to discuss the issue. Since that meeting, no cases outside the Peru Jurisdiction have been arraigned in Peru Town Court.
John Ryan asked when the bids for the Main Street Project were occurring. Mr. McDonald stated that Mr. Douglass, Adele Douglas, Melissa McManus and Barbara Kendall were meeting March 28, at 2:30PM to discuss when the bids will occur.
Theresa Kaschak expressed concerns of signs versus banners and also how it affects the beautification of our town with the overuse of these banners.
Liz Tedford Contract for Engineering Planning Grant for Valcour
Mr. McDonald commented that this resolution was routine and Ms. Tedford was successful for grants received.
RESOLUTION NUMBER: 18.03.26-1
A RESOLUTION ACCEPTING THE TEDFORD CONSULTING PROPOSAL FOR PREPARING AND SUBMITTING A DEC/EFC ENGINEERING PLANNING GRANT FOR THE TOWN OF PERU’S VALCOUR SEWER DISTRICT.
MOTION: Jim Langley SECOND: Jim Douglass
WHEREAS, the Town Board has received a proposal from Tedford Consulting for preparing and submitting a DEC/EFC Engineering Planning Grant Application for the purpose of Town qualification for Valcour Sewer District through the 2018 CFA process. AND,
WHEREAS, the Town Board has reviewed this proposal and has decided that the proposal best meets the needs of the Town for gathering information for the Town’s grant application for the Engineering Planning Grant money;
NOW, THEREFORE, BE IT
RESOLVED, that the Town of Peru accepts the proposal of Tedford Consulting for Consulting for preparing and submitting a DEC/EFC Engineering Planning Grant Application at an hourly rate of $75.00 for services provided in accordance with the Town of Peru’s financial policies; not to exceed Three Thousand Dollars ($3,000.00) And direct the Town of Peru Supervisor, Brandy McDonald to sign this contract.
BE IT RESOLVED, that this Resolution shall take effect immediately.
Ayes 3 Nays 0 Motion Carried
AES Agreement for Engineering Planning Grant for Valcour
Mr. McDonald stated the reason for the change was that it is a smaller project.
RESOLUTION NUMBER: 18.03.26.2
A RESOLUTION ACCEPTING THE AES NORTHEAST, PLLC REPLACEMENT OF THE EXISTING AGREEMENT DATED JULY 20, 2017 FOR PRELIMINARY ENGINEERING REPORT FOR THE DEC/EFC ENGINEERING PLANNING GRANT FOR THE TOWN OF PERU’S VALCOUR SEWER DISTRICT.
MOTION: Mr. Langley SECOND: Mr. Douglass
WHEREAS, the Town Board has received a replacement agreement dated March 8, 2018 from AES Northeast, PLLC for preliminary planning report dated July 20, 2017 for the DEC/EFC Engineering Planning Grant Application for the purpose of Town qualification for Valcour Sewer District through the 2018 CFA process. AND,
WHEREAS, the Town Board has reviewed this new agreement and has decided that it shall replace the old agreement for Project #4628 for a cost savings of $2,250.00 (Two thousand two hundred fifty) as it best meets the needs of the Town for the preliminary engineering report for the Town’s grant application for the EPG money;
NOW, THEREFORE, BE IT
RESOLVED, that the Town of Peru accepts the replacement agreement of AES Northeast, PLLC at a lump sum of for services provided in accordance with the Town of Peru’s financial policies; not to exceed $24,750.00 (Twenty four thousand seven hundred fifty dollars), And directs the Town of Peru Supervisor, Brandy McDonald to sign this agreement.
BE IT RESOLVED, that this Resolution shall take effect immediately.
3 Ayes Nays 0 Motion Carried
Overview of Clinton County Shared Services Meeting
Mr. McDonald attended a meeting with twenty seven representatives from local areas. Many ideas were discussed. Mr. McDonald mentioned that possibly the communities could save money by purchasing equipment as a group instead of solely.
Receipt of Main St. Improvement Project 1st Phase Payment
The Town has received full reimbursement of the $49,000 for the Main Street Improvement Project Phase I.
Other Business
Mr. Tetrault stated the water tower was inspected for Sprint, and a building permit was issued. He is just waiting for Mr. Favro to review and okay the amendment for approval.
Mr. Tetrault informed the Board that John Flynn has requested for a bathroom to be installed at Lapham Mills Park. Mr. Tetrault remarked that Mr. Flynn would use the $700.00 out of his budget for the perk test that is needed. More information is needed at this time in order to proceed with request.
Mr. Guynup and Ms. Grigware have reviewed many of the old building permits and have closed on approximately 100.
Mrs. Miller received one Request for Qualifications form, from Peter Gibbs; as the Town is soliciting firms to assist in the Bridge New York project application.
Mr. Drollette shared many concerns as there has been five dog bites in 2018, and two were extensive. He would like to see a dog census done.
Mr. Farrell and Ms. Barber have filed appropriate forms to secure $29,000 from FEMA for the March 14, 15, and 16 of the 2017 “Stella Storm “.
Public Comments on Agenda Items Only
John Ryan asked for clarification on the FEMA money and the Request for Qualifications.
Approval of Bills
RESOLUTION NUMBER: 18.03.26.3
A RESOLUTION AUTHORIZING THE POST-AUDIT PAYMENT OF CERTAIN CLAIMS, BILLS AND INVOICES OF THE TOWN
MOTION: Jim Langley SECOND: Jim Douglass
WHEREAS, the Town Board has reviewed and audited the following claims, bills and invoices for services rendered and goods provided to the Town in March of 2018:
From Town Of Peru Vouchers: # 201800264 through and including # 201800419
Abstract dated 3/26/2018
For the dollar amount totaling: $168,651.58; of that $29,386.04 was wired; and $139,265.04 is remaining to be paid and
WHEREAS, the Town Board finds said claims, bills and invoices to be acceptable in form and reasonable in amount;
NOW, THEREFORE, BE IT
RESOLVED, that payment of the aforementioned claims, bills and invoices is approved and the Supervisor be and hereby is authorized to make such payment; and be it further
RESOLVED, that this Resolution shall take effect immediately
3 Ayes Nays 0 Motion Carried
Motion by Mr. Douglass, seconded by Mr. Langley to adjourn the regular meeting at 7:30PM. Ayes 3 Nays 0 Motion Carried
_________________________Supervisor _________________________Councilman
_________________________Councilman _________________________Councilman
Posted: April 11th, 2018 under Town Board News.